The Application Process

The application process consists of 7 steps:

1. Logging in to the system
2. Providing your Personal Details
3. Creating an Application
4. Uploading PDF copies of the Required Documentation
5. Reviewing your Application
6. Submitting your Application
7. Application Confirmation

The system should guide you through these steps. You do not have to complete all the steps in a single session. The details you provide as you build an application will be saved as you move from page to page so that you can come back to them at a later date. Once you have submitted your application you will not be able to make any further changes.

Getting Started

In order to use the University of Adelaide HDR Application Centre you need to have an active account. This is achieved by registering your email address to open your account and assigning a password to activate your account. Once you have an active account you use your registered email address and its password to login.

The sections below give step by step instructions on the options available to make sure you can Login to the system.

• How to Register an email address
• How to Login to the system
• How to Register a new email address
• How to Login if you have forgotten your password
• How to Change your password

How to Register an email address

1. Use the section for New Applicants on the Welcome page
2. Enter the email address you wish to Register in the area alongside Email Address
3. Re-enter the email address you wish to Register in the area alongside Confirm Email Address
4. Click the Register button
5. A message will advise that you have been sent an email message
6. Check your email for the new message
7. Open the message when it arrives
8. The message will contain a secure link that you must use to complete the registration process
9. Click on the secure link
10. You will be asked to set the password for your account
11. Enter the password you would like to use in the area alongside Password
12. Re-enter the same password in the area alongside Password Confirmation
13. Click the Set Password button
14. You will be returned to the Welcome page
15. An information message will advise that your account has been activated

How to Login to the system

1. Use the section for Existing Applicants on the Welcome page
2. Enter your registered email address in the area alongside Email Address
3. Enter the password for your account in the area alongside Password
4. Click the Login button
5. If you are logging in for the first time you will be will be taken to the Person Profile section so that you can enter the personal details that need to accompany your application. If you are an existing applicant, you will be taken to the Your Applications page

Existing Applicants

How to Register a new email address

1. Login to the system
2. On the Your Applications page select the Change Email Address action
3. You will be taken to the Change Email Address page
4. Enter the password for your account in the area alongside Please enter your Password
5. Enter the new email address you wish to use in the area alongside New Email Address you wish to register
6. Re-enter the new email address in the area alongside New Email Confirmation
7. Click the Update Email Address button
8. You will be returned to the Your Applications page
9. An information message will advise that your email address has been reset and you have been sent an email message
10. Check the messages for the new email address
11. Open the message when it arrives
12. Click on the secure link
13. You will be returned to the Welcome page
14. An information message will advise that your email has been changed and you need to Login with you new email address
15. Use your new email address and your password to Login to the system

How to Login if you have forgotten your password

1. Use the section for Existing Applicants on the Welcome page
2. Click on the Forgotten Password? link
3. You will be taken to the Forgot Password page
4. Enter your registered email address in the area alongside Email Address
5. Click the Reset Password button
6. A message will advise that you have been sent an email message
7. Check your email for the new message
8. Open the message when it arrives
9. The message will contain a secure link that you must use to complete the registration process
10. Click on the secure link
11. You will be taken to the Reset Password page
12. Enter the password you would like to use in the area alongside Password
13. Re-enter the password you would like to use in the area alongside Password Confirmation
14. Click the Reset Password button
15. You will be returned to the Welcome page
16. An information message will advise that your password has been reset
17. Use your email address and new password to Login to the system

How to Change your Password

1. Login to the system
2. On the Your Applications page select the Change Password action
3. You will be taken to the Change Password page
4. Enter the current password for your account in the area alongside Current Password
5. Enter the new password you would like to use for your account in the area alongside New Password
6. Re-enter the new password you would like to use for your account in the area alongside Confirm Password
7. Click the Change Password button
8. You will be returned to the Welcome page
9. An information message will advise that your password has been changed
10. Use your email address and new password to Login to the system

Providing your Personal Details

The first time that you Login to the system you will be taken to the Personal Profile section so that you can enter the personal details that need to accompany your application.

The sections below give detailed instructions on how to create and update your person profile.

• Creating your Person Profile
• Updating you Person Profile

Creating your Person Profile

1. Answer all questions in the Personal Details section
2. Enter your Home Address in the Contact Details section
3. Indicate whether your Mailing Address is the same as your Home Address
4. Enter your Mailing Address as appropriate
5. Enter your contact phone Numbers as appropriate. At least one phone number must be recorded
6. Select the radio button that reflects your citizenship status in the Citizenship Details section
7. Provide the additional information that is required in relation to your citizenship status
8. Click the Save Profile button to save the changes
9. Correct any errors as appropriate and Click the Save Profile button again
10. You will be returned to the Your Applications page when there are no validation errors with the Person Profile information you have provided

Updating you Person Profile

1. Login to the system
2. On the Your Applications page select the Update Person Profile action
3. You will be taken to Personal Profile page
4. Enter the changes that you wish to make to your Personal Profile
5. Click the Save Profile button to save the changes
6. Correct any errors as appropriate and Click the Save Profile button again
7. You will be returned to the Your Applications page when there are no validation errors with the Person Profile information you have provided

Creating an Application

The system will guide you through the pages that you need to complete to create your application.

• The Progress Monitor
• Selecting an Application Type
• Completing Admission Specific pages
• Completing Scholarship Specific pages
• Completing General Application pages

The Progress Monitor

The Progress Monitor gives you a visual indication of the completeness of your application. It is activated once you have selected an Application Type because the type of application you wish to lodge determines the pages that you need to complete. Each page that you need to complete is represented by an active link in the list. As you complete each page the link is marked with a green tick. You can use these links to move between the different pages of your application. However, if you make any changes to the data on a page you must use the Next button to ensure it is validated and saved.

Selecting an Application Type

This page contains 3 possible options from which you must select:

• Admission Only
• Admission and Scholarship
• Scholarship Only

However, you may find that the Scholarship Only option is inactive. This is because to be eligible to apply for a scholarship without applying for admission, you must already be an HDR student with the University of Adelaide. The Scholarship Only option will be made inactive if the system cannot retrieve an active HDR student record for the Student ID you quoted in your Person Profile.

If you consider the Scholarship Only option should be active, you should check your quoted Student ID to ensure it is correct. If you consider there is still an anomaly after confirming your Student ID, you should contact the Adelaide Graduate Research School.

To complete the Application Type page:

• Select the option that represents the type of application you wish to lodge
• Click Next
• You will be directed to the next page that you need to complete

Completing Admission Specific pages

You will need to complete the admission specific pages if you have selected an Application Type of Admission and Scholarship or Admission Only.

Study Preferences page

A study preference identifies the type of award you wish to undertake and the academic area in which you wish to study.

You will need to understand the academic structure of the University of Adelaide to complete this page. You will no doubt have made enquiries already to confirm your study preferences, but you are encouraged to use the Useful Links provided on the Study Preferences page to assist you in choosing the correct award and study area.

In essence, the University of Adelaide has adopted a 3 level academic structure; it is organised into Faculties, Schools and Disciplines. However, some academic areas have chosen to adopt a 2 level structure having Faculties and Schools only with no Disciplines. As you record your study preferences the system will guide you through the process by using earlier selections to refine the next selection that you have to make.

In order to record a Study Preference click on 'Add a Study Preference' link:

• Select a Study Type (For example, Doctor of Philosophy or Masters by Research). Click Next
• Select from a list of awards offered by the University of Adelaide that match your selected Study Type. Click Next
• Please Note: the system will identify the Faculty in which your selected award is offered
• Select the School within the identified Faculty in which you wish to study. Click Next
• Select the Research Area in which you wish to study if any exist for your selected School. Click Next

When you have finished these tasks you will be returned to the Study Preferences page where your selections will be displayed. You must enter at least 1 preference but may record up to 3 preferences.

To enter another preference click on 'Add a Study Preference' and complete the process as described above. To Edit or Delete Preferences use the links on the right hand side of the screen.

To complete the Study Preferences page:

• Once you have completed and reviewed your study preferences, click Next
• You will be taken to a supplementary page concerning Study Conditions
• Nominate your Proposed Study Load by selecting either Full Time or Half Time
• Nominate your proposed Attendance Mode by selecting either Internal or Remote
• Please Note, if you select Remote you will be required to complete an Application for Remote Candidature
• Identify your proposed start date
• Click Next
• You will be directed to the next page that you need to complete

Completing Scholarship Specific pages

You will need to complete the Scholarship specific pages if you have selected an Application Type of Admission and Scholarship or Scholarship Only . There are 3 Scholarship Specific pages that you will need to complete. The sections below give detailed instruction for completing each of these pages.

• Scholarship Selection
• Scholarship History
• Scholarship Market Research

Scholarship Selection pages

The Scholarship Selection page will provide a list of all the Postgraduate Scholarships that are currently being offered at the University of Adelaide. You need to record that you wish to be considered for a scholarship by checking the box alongside the scholarship title. Where a More information link exists next to the Scholarship Title, you can use this to get detailed information about the scholarship.

To complete the Scholarship Selection page:

• Indicate all the scholarships for which you wish to be considered by checking the box alongside the title
• Review your selections for completeness and click Next
• You will be taken to a supplementary Scholarship Selection page
• You will be asked whether you wish to be considered for a Special Circumstances Scholarship, select Yes or No
• You will be advised that you will need to provide evidence of extenuating circumstances if you wish to study Part Time
• Click the Next button
• You will be returned to next page that you need to complete

Scholarship History page

The Scholarship History page enables you to provide details of any Australian postgraduate scholarships you are either currently receiving or have received in the past.

To complete the Scholarship History page:

• Select the option that represents your situation
• If you selected Yes, use the Add a Scholarship button to enter the details of your scholarships
• If you selected No or have entered the details of all your scholarships click Next
• You will be returned to next page that you need to complete

Scholarship Market Research page

The University of Adelaide seeks information from all Scholarship applicants as to how they became aware that scholarships were available. This information is used to inform future promotion plans.

To complete the Scholarship Market Research page:

• Select all the options that represent how you became aware that University of Adelaide scholarships were available
• Review your selections for completeness and click Next
• You will be returned to next page that you need to complete

English Proficiency page

To complete the English Proficiency page:

• Select the radio button that represents how you meet the University of Adelaide's English language proficiency requirements
• Click Next
• You will be directed to the next page that you need to complete

Qualifications page

The Qualifications page enables you to provide details of all your undergraduate and postgraduate qualifications in support of your application.

To record a qualification Click the Add a Qualification link

You will be taken to the Add a Qualification page where you can enter the details of your qualification

Please Note: the Award and Awarding Institution select boxes on this page contain a lot of entries. You can refine the list by entering search characters. For example, if you are looking for an Honours award you can enter hon to constrain the list to all awards that contain the letters hon in their title.

To complete the Add a Qualification page:

• Nominate the Award Level of your qualification by clicking the relevant radio button for Undergraduate or Postgraduate
• Nominate the Award by either selecting from the list provided or using the text box area activated by selecting the Other radio button
• Nominate the Level of Honours by either selecting from the list provided or using the text box area activated by selecting the Other radio button
• Nominate the Awarding Institution by either selecting from the list provided or using the text box areas activated by selecting the Other radio button
• Nominate the Status of your qualification by providing the Date Commenced, Date Last Enrolled and whether it is Completed, Incomplete - Inactive, or Incomplete - In Progress.
• Click Save
• You will be returned to the Qualifications page where the details of the qualification you have added will be displayed. To Edit or Delete a Qualification use the links on the right hand side of the screen

To complete the Qualifications page:

• Review you qualifications for completeness and click Next
• You will be directed to the next page that you need to complete

Research Experience page

The Research Experience page enables you to provide details of all your research experience that you wish to be considered in support of your application.

To complete the Research Experience page:

• Select the radio button that represents your situation concerning previous research experience
• If you selected Yes, enter the details of your research experience in the space provided and click Next
• Select the option that represents your situation concerning research positions
• If you selected Yes, use the Add Research Position link to enter the details of the positions you have held. Click Save. To Edit or Delete Research Positions use the links on the right hand side of the screen
• Select the option that represents your situation concerning published research
• If you selected Yes, use the Add a Publication link to enter the details of your research publications. Click Save. To Edit or Delete Research Positions use the links on the right hand side of the screen
• Review your entries and Click Next
• You will be directed to the next page that you need to complete

Research Interests page

The Research Interests page enables you to provide details of your research interests that you wish to be considered in support of your application.

To complete the Research Interests page:

• Enter the details of your research interests in the space provided
• Enter the name of your proposed supervisor, if known, in the space provided
• Review your entries and Click Next
• You will be returned to next page that you need to complete

Previous Enrolment and/or Transfer Credit

To complete the Previous Enrolment and/or Transfer Credit page:

• Select the radio button that represents your situation for each of the questions
• Please Note, if you select Yes for any of the questions you will need to complete and upload a copy of the AGRS Credit Application
• Review your entries and Click Next
• You will be directed to the next page that you need to complete

Academic Referees page

You will need to enter the details of 2 academic referees who may be contacted in relation to your application.

To complete the Academic Referees page:

• Enter the details of your first referee in the spaces provided
• Enter the details of your second referee in the spaces provided
• Review your entries and Click Next
• You will be directed to the next page that you need to complete

Completing an Application

Document Upload page

The Document Upload page will not be accessible until you have completed all the other pages of your application. This is because it uses the information you have entered in your application to determine the documents that you need to upload. When the page is active it will contain a list of the core documents that you need to upload. As you upload these documents you will be asked further questions to ensure that the supporting documentation for your application is complete.

For example, for a number of documents you will be asked if your application is in a different name to that on a piece of supporting documentation. If you answer 'Yes' to this question you will be required to upload a document that provides proof of your name change. A new document will be listed as REQUIRED when you return to the Document Upload page.

Similarly, when you are uploading an official academic transcript you will be asked whether it contains an explanation of the grading scheme used. If you answer 'No' to this question you will be required to upload a separate document containing an explanation of the grading scheme. The new document will be listed as REQUIRED when you return to the Document Upload page.

The other documents that can be added to your original core list of documents to upload include:

• Official Translations where original documents are not in English
• Degree Certificates where your official academic transcript does not specify the date a degree was conferred
• Proof of Arrival in Australia where you are a Permanent Resident and your visa does not show the date of your first arrival in Australia

The system will lead you through the process of confirming all the supporting documentation that you need to upload. The Document Upload page will always provide the complete list of the documents you are REQUIRED to upload.

All the documents you have to upload will need to be in PDF format. This will primarily involve getting scanned copies of your original documents.

Please Note, academic transcripts for qualifications awarded by the University of Adelaide do not have to be uploaded.

To complete the Document Upload page:

• Upload all the mandatory documents that are listed on the page by clicking on the 'upload document' button. Browse to locate your document and answer subsequent questions by clicking the radio button. Click Save. If you want to revise your documents use the remove or upload document buttons
• Please Note, this includes any documents that might have been added to the core list by virtue of answers given to questions when uploading the core list documents
• Review your entries and Click Next
• You will be returned to the Application Review page

Application Review page

The Application Review page provides details of the all the information that you have entered for your application in a single list. You can return to the original pages where you entered the information by using the Edit link for each section. Please remember that if you change any data on these pages you must use the Next button to validate and save your changes.

To complete the Application Review page:

• Carefully review all the information recorded for completeness and accuracy
• Check the box to indicate that you have completed your review
• Click Next
• You will be directed to the Declaration Page

Submitting an Application

You will only be able to submit an application once you have completed the Declaration page

Declaration page

The Declaration page contains a number of clauses that are applicable to your application. You should read them carefully before checking the 'I Agree' box.

By checking the 'I Agree' box you are acknowledging that you have read all the clauses on the page and that you will be bound by them in relation your application.

Submit Application

The Submit button will become active once you have checked the 'I Agree' box. Click the Submit button to formally register your application with the University of Adelaide.

Once you have Submitted an Application

You will be sent a Confirmation email that will advise you of the Registration number of your application. You will need to quote this number in any correspondence with the Adelaide Graduate Research School concerning you application.